Don’t find out the hard way! 

The most common reason for websites going offline is that either the domain name registration or the hosting agreement has expired. So how can you avoid this happening to you?

Do you know when yours expires?  If not, find out and make sure the contact details they hold for you are current.

Don’t forget that the domain name registration and the hosting could be 2 separate organisations – for example 123-reg, Namesco and UKreg offer domain name registration i.e. you buy the license to use the website name of your choice such as www.yourcompanyname.com  for a number of years.

Siteground, 1 and 1 and Fasthosts offer web hosting … and many of them offer both. This means they host your website and all its files on their servers, again typically for a number of years.

If you’ve had  a domain name for some time, and have a new website created, it could be that they are out of sync with each other, so it doesn’t necessarily follow that because one is due it means the other is too.

To compound the problem, many of us now use several email addresses for different purposes and it’s easy for things to slip through the net.

My recommendation is to keep a file (either a physical one or a digital one – preferably both) containing all the information on your website and emails – who hosts it, who created it, how do you get updates done, when are renewals due etc. and do an annual check so you’re prepared.  Designate one email address for all website related correspondence

Trust me, you don’t want to be trying to do this when you’re flat out busy, with looming deadlines and your emails and website aren’t working – do it soon!

Photo credit: Free Digital Photos

The more you can get people talking, the more popular your page will become as others will see the interactions going on and want to join in. Here are some ideas (based on a garden centre) to get you started:

Share photos:                               
“Here are some pictures of our gorgeous hanging baskets, made over the last few days. “

Hints and tips:                              
“Now’s the time to plant your clematis if you want beautiful flowers in the early summer months. Plant them in a sunny spot for best results”

Awareness:                                   
“Did you know we offer a gardening service, including lawn-mowing, hedge trimming and weeding?”

Staff focus/personal:                
“This is John, he works in our accounts department and has been with us for 5 years. He loves his enormous Irish wolfhound dogs, and regularly walks them in the park – you may have met them”

Warm and friendly:                    
“Mary’s got a packet of chocolate hobnobs for her tea break. She’s promised to share them if you pop into the shop today!”

Competition:                                
“Guess how many bedding plants we planted up yesterday. The nearest one will win a free box of beautiful pansies.”

Exclusive Offers:                         
“10% discount on everything today, just for our facebook friends. Mention facebook at the till to get your discount”

Achievements:                            
“Hooray! We’re in the local paper. Read all about our recent award here… “ (link to article)

Updates:                                        
“Just arrived …”  “Now in stock….” “We’re busy getting on with …” etc

Events:                                            
“We’re going to be at the village fair on Saturday – pop by and see us” (include details)

Success stories:                           
“We’re so proud of Fred who has just passed his NVQ Level 1 after months of hard work – well done Fred!”

Seasonal:                                        
Mother’s Day, Easter, Christmas – special items for sale/events

News:                                              
“Mr Celebrity is coming to see us on Tuesday”

Acknowledgements:                 
“Thanks to the local paper for supporting our campaign …”  “Thanks to all our supporters for their hard work and generous donations”

Questions/discussion:              
“What do you think looks best – this one or that one?” (with a photo)

Behind the scenes:                    
“Here’s Mary, busy preparing our planted tubs ready for sale at the weekend” (with a photo)

Link to articles:                             
“There’s a really good article about how to make the most of a north facing garden on the Gardener’s World website – have a look here” (link to website)

Involvement:                                
“We’re planning a family summer party … what entertainment would you like to see?”                                                           
“We need a new name for our gardening service – any ideas?”                                                          
“We’re having a sale at the weekend – tell all your friends and call in to see us for some fantastic bargains on all plants and garden accessories!”

Celebrity news:                           
“Mr & Mrs Celebrity called in today and bought lots of geraniums for their terrace”

Case studies:                                 
Stories and case studies of people who’ve worked with you can be written as an article and posted within the Notes section of your page. You can also add photos in this section. The introduction appears as a status update on your wall and on the news feed of all your facebook fans.     

Top tips

• Use images and links to either your own website or other, related websites to add interest and colour to your status updates.
• Be warm and friendly, not too formal – facebook is a social environment
• Respond and thank people for their comments and input on your page
• Be responsive to others – they will appreciate it and return the favour
• Even if you haven’t got anything to say, click the “like” button to show that you like a post

Photo credit

How to find images to illustrate your website, blog or articles

It’s incredibly easy to find thousands of great images online. But how do you know if you’re allowed to use them or not? Photographers rely on people buying their images in order to make a living, and if you use one without permission, you could be in hot water!

Here’s a guide to what the various phrases associated with images mean. 

What does All Rights Reserved mean?

Under current copyright laws, any creative work is automatically protected from the moment it is first published. This means the creator of the work must be recognized as the legal owner when it comes to fair use of that work by others.

“All rights reserved” means that the copyright owner must provide written consent before the work can be used legally.

What does Royalty Free mean?

Royalty free is a type of non-exclusive licensing. It generally means that you pay a one-time fee in exchange for the right to use a photograph according to agreed upon terms, with no ongoing license fees due for further use.  You can use the image wherever you like, as often as you like but you may not be the only person using that image.

What’s the alternative?

You can buy a licensed image which means that the image is licensed for a specific use. You need to pay a “royalty fee” each time you use the image. Usually you will need to specify how and where you are going to use the image.

How do I make sure other people aren’t using the same image?

If you want to be the only person using an image you will need to buy an exclusive  or “rights protected” licence. Typically you will agree a one-off fee, and specify how and where you are going to use the image within a certain time frame.

Where can I get images from?

There are lots of excellent photo libraries including:

http://www.gettyimages.co.uk/
http://www.alamy.com/
http://www.istockphoto.com/

How do I find free to use images?

Look for work in the “public domain”. This means it is free for use by anyone for any purpose without restriction under copyright.

In summary

Check the terms. Some images are available for use subject to you linking back to the photographer’s website. Some are available for a fee.  If you see an image you’d like to use, check the terms and conditions and if in doubt, contact the photographer. Most will happily negotiate a fee for you to use the image.

——————————————————————————————————————————

Thoughts from local photographer, Simon Fielding (unedited)

“Unfortunately, there is little or no respect for copyright anymore, no respect for the originator of the works. Whether or not it is music, photography or even written word.

People just seem to think it is OK to help themselves, with no regard for the losses incurred by the rightful owner.

With images I often add a watermark as many other photographers do.. Not always the best solution though…

The problem is that those amateurs that give their work free, because they don’t care who uses it and this undermines the value or perceived value of the works.

I know for a fact that even the major broadcasters will try it on if they think they can get away with it..

I have been a musician for fifteen years and a photographer for eight years, I still get people expecting me to turn up to an event for nothing, as if it is my hobby etc, why don’t these ignorant people just stop and think..

I even answered an advertisement, sometime ago asking for a ’professional’.. in the dictionary the definition is that a Professional is someone who makes a significant part of or wholly their income from an activity. The advert was placed by an embassy in London… I was less than polite….

If you don’t work for nothing, why should anyone else.. Or you could look at this way.. Pay peanuts and you get monkeys.”

Simon Fielder
www.sounds-and-images.co.uk

Photo credits: Funny face making by Petr Kratochvil and Photographer by Anna Cervova

However, every now and again, I catch up on the various newsletters that come in, and last time I checked I found a newsletter from these printers, promoting the idea of “twitter cards” – little business cards that feature your twitter username and say “you’re now face to face with (username)”

I thought this was a cute idea, so posted a link to the article on twitter. Evidently several other people also thought it was a good idea as they re-tweeted the post to their followers. And who knows if their followers forwarded it again! So what can we learn from this?

If the printer looked at their email newsletter statistics a week after they sent the email, they would have assumed that I was one of the people who had not opened their newsletter.

However, 2 months later not only did I open the email, but I forwarded the information to a new audience of 1,200 people (based on 4 people, each with an average of 300 followers).

The lesson from this tale is that you never know how far your marketing messages will reach – or how they will get there. So make sure your communications are easy to understand out of context and include a call to action and contact details.

By the way, if you’re interested the printer is Goodprint and the link to the twitter cards is http://www.goodprint.co.uk/style-l-twitter+cards-businesscards.php

See, yet another promotion to another couple of hundred people!

Photo: Federico Stevanin / freedigitalphotos.net

1.  Have a plan – be clear why you are using social media
2.  Make your username meaningful
3.  Use a photograph, not the standard ‘mystery’ icon
4.  Use the same photograph consistently so that people recognise you
5.  Spend time on your profile information – what do people need to know?
6.  Introduce yourself when asking people to connect
7.  Post updates regularly – how often will depend on your product and your audience
8.  Don’t use social media as a soap-box. Add value
9.  Think quality, not quantity – make sure your updates are useful
10.  Be responsive – thank people for their comments, start conversations

Facebook have recently changed the terminology around business pages – insteading of becoming a “fan”, people can now “like” your page instead. This is a step in the right direction, and makes people less reticent to join your page. After all, you are a fan of a football team or a movie star, not a business! Here are some ideas to help you maximise your business page.

Friends: You will need a personal facebook page before you can create a business page. The difference is that on your personal page, you have friends. People you know and have agreed to be friends with. On a business page anyone can “like” you. You don’t have to be “friends” with them, and they won’t see your personal page. You won’t be identified in person unless you choose to be.

Groups: If you want to restrict members of your page, consider setting up a group instead. This enables you to approve people before they join.

Use the tools: Both types of page give you the option to create events, share photos, write articles in the “notes” section and start discussions.  They are like a mini-website and very easy to maintain and update.

Naming your page: When you create a name for your page, make it descriptive – not just your business name e.g. “Sarah Jones – artist with a passion for colour” rather than simply “Sarah Jones”

More than one business: If you have different businesses, create a page for each one. You can have several pages.

Accessing your business page: Whenever you sign into facebook, you will land on your personal home page.  You can paste the url of your business page into the “about me” section on your profile page, together with a description of your page. This has the added benefit of being visible to anyone who looks at your profile.

A user-friendly name: Once you have 25 people on your page, you can create a “vanity url” i.e. a name of your choice which would be www.facebook.com/yourname . In order to do this, go to www.facebook.com/username where you can change it. WARNING!  It’s very easy to mistakenly name your personal page, rather than your business page and once you’ve done it, you can’t change it. Make sure you choose the second option which is “set a user name for your PAGE”

Encouraging people to join: Evidently you will invite all your friends to “like” your page.  And it will slowly grow as others see your page and join it. Add a link to your page in your email signature, your website, your stationery etc.

Saying thank you: When people join your page, send them a message thanking them for joining and encourage them to take part, post comments, ask questions. Your page should be interactive for best effect.  It’s also good to acknowledge people’s input and comments.

Keep it interesting: What will be of interest to your fans – helpful hints, links to good articles, photographs, videos. If you don’t know, ask a question, or start a discussion e.g. what do you think of this?  Make sure you’re not just broadcasting your news all the time.

Be inspired: Have a look at other people’s pages. Which ones do you like?  Why?

Join me on facebook www.facebook.com/janebrocklebankmarketing

Whether or not a small business should use LinkedIn for marketing depends on what their objective is. It also depends on what type of business they run.

One of the benefits of LinkedIn is that it can showcase an individual’s career background and experience. Generally speaking, if you want to get on in the world, it’s worth having an easy to view summary of your skills, your career history and a couple of good testimonials … and LinkedIn does that job very nicely. 

If a small business is run by some key people whose background is relevant to the business, then I would certainly recommend it. For instance, I recently met a lady who was launching a fashion business. Her background was very relevant and impressive, and a LinkedIn profile would add credibility to her fledgling company. It would also be beneficial for her to join in relevant fashion/purchasing related groups and discussions to raise awareness of herself, and also to create relationships with like-minded people or others in her industry.

A consultancy type business should use LinkedIn, again for credibility and establishing previous relevant experience, recommendations etc. Potential clients will often search online to find out more about a business before contacting them. If you don’t have any recommendations, don’t be shy about asking for them. LinkedIn users know that this is a desirable feature and if they have enjoyed working with you, they won’t mind you asking. LinkedIn is very well indexed in the search engines, and your profile may even appear above your own website in online searches.

Make sure you update your status report regularly with something meaningful. Although some people choose not to receive it, the weekly Network Updates that come from LinkedIn give the activity highlights of all your contacts, so it’s a good way to stay “front of mind” of your network.

Having a well thought out Linked In profile is the first step. Joining industry groups within the site, sharing thoughts, opinions and information, making useful connections and communicating (networking) with others is the key to making LinkedIn an effective marketing tool.

Photo credit ThinkPanama

1.  Introduce yourself properly. Rather than just sending the standard request to ask someone to be your friend or to join your network, add a personal note. If you know them this will be easy. If not, explain why you would like to connect with them or who you know that is a mutual connection.

2. Include a photograph in your profile. It’s much nicer to put a face to a name, and if you’re trying to build your presence online, it makes you more recognisable when people can see the same picture across the various online platforms.  A professional photo is something you will use again and again, and it’s worth investing in one.

3. Include a biography. It’s helpful for others to know what your business is, where you’re based (the internet is global don’t forget!), and possibly something personal depending on the relevance. A lack of biography means it is less likely for those you don’t know to accept your connection, and it can make it look like you’re hiding something (for instance, spammers don’t have profiles or have vague, meaningless ones).

4. Don’t just start spouting about your business. Think about what your first few “posts” or updates could be. These could be a mixture of introducing yourself and your business, something useful or interesting connected with your line of work (e.g. a link to an article or an insightful quote), industry news, useful tips – variety is the key. People will switch off if you just talk about your products and services all the time.

5. Take part. Add comments to other people’s articles, let them know you like something they’ve written, pass it on to others if you think they will enjoy it too. Encourage people to comment and ask questions on your updates.

6. Acknowledge others. If somebody comments on your posts or articles, respond and thank them for contributing. Start a discussion, engage with others.  However, don’t have a private discussion in public!  It’s a bit like having a loud mobile phone conversation on a quiet train. If the conversation starts to go on, but is not relevant to the topic, send private or direct messages instead.

It’s much like being at a real-life networking event. Have a go, and watch and learn how others do it.  You will soon start to see different styles, and be able to see who does it well – then you can emulate them.

1. What’s it for?
What is the purpose of your website?  Until you think about why your website exists and what you want people to do when they get there, it’s very difficult to plan it effectively.  Here are some ideas to get you started.  Your website could be for:

• People to buy products – an online shop
• Demonstrating your product or service
• Providing information
• Creating a community
• Explaining your product or service
• Entertainment

2. What will it say?
This is the one that has many people frozen in terror!  But move past that and think about what your visitors will need to know. For example it could contain:

• An overview of who you are, what you do and who you do it for
• A description of your product or service – this may be broken down into sections
• About you, your team – establishing your credibility
• Some examples of your work, case studies, pictures, testimonials
• A shopping area
• A newsletter or blog area (what you write on this is a whole new subject which I’ll tackle later)
• How to get in touch

My top tip for this part is to get a pad of sticky notes, and imagine each one is a page on your website.  Write down the heading of each page on each one, laying them out on a handy table, wall or window so you can visualise your website as pages.

3. What functionality does it need?
This is important when briefing a website developer as the cost will be determined by the functions that you need.  For example, do you need:

• A gallery of images
• An online shopping facility
• A blogging area
• The ability to update it yourself
• A newsletter sign-up option
• Integration with your email newsletters
• An online booking facility

4. How should it look?
You may already have a company colour-scheme or brand image.  Whether you have or not, your website should reflect your company style in terms of colour-scheme, typeface and design. 

• Modern and funky
• Contemporary and stylish
• Traditional
• Classic
• Business-like

You can also think about more emotional words like “friendly”, “approachable”, “professional”.

5. What “tone of voice” will it have?
How will you talk to your website visitors?  Perhaps you will adopt an informal tone, or you could prefer a professional, business-like impression.  Imagine who your website visitors are likely to be – I mean literally picture them!  Give them a name, an occupation, a personality.  It makes it much easier to write your content in a language and tone that they will relate to.

Giving these 5 areas some serious thought will help pave the way to a successful website.

• Use a template – this helps maintain consistency and your readers will start to recognise your brand
• Make sure the first half of your email gets the right message across, and draws people in
• Use a grid format – don’t be afraid of white space, and let your words have room to breathe
• Don’t use lots of typefaces, bold text, underlines and colours – it’s confusing to the eye. Keep it simple and just use one or two styles (e.g. one for headlines, one for text)
• Use images carefully – many email clients automatically block images. Make sure your email works without them, just in case they don’t download when your email is received
• Write for the web – keep it short and to the point. Cut out any unnecessary words
• Direct people to your website to read more – this way you can keep the email succinct, and you can use pictures on your website if they are crucial e.g. product images